We spend a lot of time talking about how to market your physical therapy practice. From newsletters to websites, practice owners have several resources to promote their services and treatments to patients, doctors, and the local community. But sometimes, you just don’t have enough hours in the day to get everything done. Try this simple check to see if you should consider hiring a practice marketing coordinator:
Q: What percentage of your monthly budget do you spend on marketing?
Now convert that percentage into working hours. For example, you spend 10% of your budget on marketing. Then, you should spend 10% of your working hours (40 hrs/week x 4 weeks/month) or 16 hours a month on planning and implementing your marketing plans and campaigns. That’s two full days a month just working on promoting your practice.
Sometimes, you find that you cannot commit the same percent of budget and time to your monthly marketing endeavors. Then, you should hire a practice marketing coordinator.
A physical therapy marketing coordinator can be responsible for a variety of tasks or programs that complement and enhance your marketing efforts. A successful marketing coordinator should be doing the following every month:
Writing news stories, compiling information to send to your agency, managing the mailing lists, and brainstorming new promotional ideas.
Ultimately, they own editing page content, writing and publishing blog posts, monitoring analytics and search engine rankings. Also, they should manage integrating the website with other print or digital campaigns.
The marketing coordinator writes posts, monitors engagements on corporate accounts, and routinely checks and responds to online reviews. Additionally, they incorporate new trends or features into your accounts.
Planning office visits, distributing extra copies of printed materials, networking with new referral partners, expanding relationships with community associations, and troubleshooting any changes in stats or referrals.
Writing press releases, planning announcements and practice events, handling business partnerships, and developing media contacts with local networks.
Your ideal coordinator should also be able to seamlessly handle the “tough” stuff that might result from a promotion or marketing campaign. Handling disgruntled direct mail recipients, drops in website performance, negative online reviews or social media comments, decreasing referrals, community alliances/mergers, unfavorable press etc. are all components of the marketing coordinator’s role. Similarly, they need to have the “soft skills” and experience to smooth over disagreements, remediate declining stats, and resolve situations with referral and media networks.
But how can you know that a candidate can handle the tough stuff? Plan at least one interview question that involves a realistic scenario where you would expect your coordinator to step in and quickly address the issue. Some examples are:
For more tips on recruiting a rock star physical therapy practice marketing coordinator, check out our recruiting mailers and postcards and contact our concierge account management team. We have years of experience both in private practice and as marketing experts and will help you implement campaigns and promotions that get proven results for your practice.
“I have nothing but positive to say about them. Their customer service is great.”
“I have had to hire another physical therapist and now looking at moving into a larger building!”
“We couldn’t be more thrilled with the quality of marketing materials. Highly recommend!”