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Should You Hire a PT Practice Marketing Coordinator?

Practice Marketing Coordinator

To Hire, Outsource, or DIY?

We spend a lot of time talking about how to market your physical therapy practice. From newsletters to websites, practice owners have several resources to promote their services and treatments to patients, doctors, and the local community. But sometimes, you just don’t have enough hours in the day to get everything done. Try this simple check to see if you should consider hiring a practice marketing coordinator:

Q: What percentage of your monthly budget do you spend on marketing?

A: _________________.

Now convert that percentage into working hours. For example, you spend 10% of your budget on marketing. Then, you should spend 10% of your working hours (40 hrs/week x 4 weeks/month) or 16 hours a month on planning and implementing your marketing plans and campaigns. That’s two full days a month just working on promoting your practice.

Sometimes, you find that you cannot commit the same percent of budget and time to your monthly marketing endeavors. Then, you should hire a practice marketing coordinator.

A physical therapy marketing coordinator can be responsible for a variety of tasks or programs that complement and enhance your marketing efforts. A successful marketing coordinator should be doing the following every month:

Preparing the monthly newsletter

Writing news stories, compiling information to send to your agency, managing the mailing lists, and brainstorming new promotional ideas.

Updating the website

Ultimately, they own editing page content, writing and publishing blog posts, monitoring analytics and search engine rankings. Also, they should manage integrating the website with other print or digital campaigns.

Managing social media

The marketing coordinator writes posts, monitors engagements on corporate accounts, and routinely checks and responds to online reviews. Additionally, they incorporate new trends or features into your accounts.

Visiting with doctors or community associations

Planning office visits, distributing extra copies of printed materials, networking with new referral partners, expanding relationships with community associations, and troubleshooting any changes in stats or referrals.

Being a PR guru or spokesperson

Writing press releases, planning announcements and practice events, handling business partnerships, and developing media contacts with local networks.

Download our free guide for tips on marketing your PT practice and getting more new patients

Your ideal coordinator should also be able to seamlessly handle the “tough” stuff that might result from a promotion or marketing campaign. Handling disgruntled direct mail recipients, drops in website performance, negative online reviews or social media comments, decreasing referrals, community alliances/mergers, unfavorable press etc. are all components of the marketing coordinator’s role. Similarly, they need to have the “soft skills” and experience to smooth over disagreements, remediate declining stats, and resolve situations with referral and media networks.

But how can you know that a candidate can handle the tough stuff? Plan at least one interview question that involves a realistic scenario where you would expect your coordinator to step in and quickly address the issue. Some examples are:

  • A past patient posts a negative review on Yelp, what would you do?
  • A new office staff member at the local doctor’s office doesn’t like our PT and isn’t sending us any referrals. What are three approaches you would try to remedy the situation?
  • A competitor has started a network with local health clubs and is now their “preferred physical therapy partner”. How would you engage these businesses to build our relationship with them and their members?

For more tips on recruiting a rock star physical therapy practice marketing coordinator, check out our recruiting mailers and postcards and contact our concierge account management team. We have years of experience both in private practice and as marketing experts and will help you implement campaigns and promotions that get proven results for your practice.